Biodata Format for Job Application India 2026
Free biodata templates for government jobs, traditional companies & freshers. Biodata vs Resume vs CV explained.
In India, "biodata" is one of the most searched terms when people look for job application documents. While the term is often used interchangeably with "resume," a biodata is actually a distinct format that includes personal details like date of birth, father's name, marital status, and category. It's still the preferred format for government jobs (SSC, UPSC, state PSCs), PSU applications, defence recruitment, and traditional Indian businesses. This guide explains exactly what a biodata is, when to use it instead of a resume, and gives you three ready-to-use templates you can copy in one click.
Ready-to-Use Biodata Templates (Copy & Edit)
Three free, copy-paste biodata formats for different needs. Click a tab, copy the template, paste it into Word or Google Docs, fill in your details, and save as PDF — no signup needed.
Best for: General job applications, walk-in interviews, traditional companies
BIODATA [Affix passport-size photo here →] PERSONAL DETAILS Name: [Your Full Name] Father's Name: [Father's Full Name] Date of Birth: DD / MM / YYYY Gender: Male / Female Marital Status: Single / Married Nationality: Indian Languages Known: Hindi, English CONTACT DETAILS Phone: +91-XXXXXXXXXX Email: yourname@email.com Address: [House No., Street, City, State, PIN] EDUCATIONAL QUALIFICATIONS Graduation: [Degree], [University] — [Year] — [%/CGPA] 12th (HSC): [Board] — [Year] — [%] 10th (SSC): [Board] — [Year] — [%] WORK EXPERIENCE [Company Name] — [Job Title] — [Duration] - [Key responsibility / achievement] SKILLS [Skill 1], [Skill 2], [Skill 3], MS Office DECLARATION I hereby declare that the above information is true to the best of my knowledge. Date: __________ Signature: __________ Place: __________ [Your Name]
Tip: Copy the template into MS Word or Google Docs, replace the [bracketed] fields with your details, align the columns, and add your photo in the top-right corner. Save as PDF before sending.
Biodata vs Resume vs CV — Key Differences
Understanding which document to use is critical. Using a biodata for an IT job or a resume for a government application can hurt your chances.
| Feature | Biodata | Resume | CV |
|---|---|---|---|
| Length | 1-2 pages | 1 page (freshers), 2 pages (experienced) | 2-10+ pages |
| Personal Details | DOB, religion, marital status, family | Name, phone, email, LinkedIn | Name, contact, nationality |
| Photo | Required | Not recommended (ATS issues) | Varies by country |
| Used For | Govt jobs, traditional companies | IT, MNCs, startups, private sector | Academia, research, international |
| Focus | Personal background + qualifications | Skills, projects, achievements | Publications, research, teaching |
| Common In | India (government sector) | India (private sector), globally | Europe, academia worldwide |
What to Include in a Job Biodata
A standard Indian biodata for job applications should include these sections in order. Government and PSU applications may have additional requirements.
- Passport-sized photograph (top right corner)
- Full Name, Father's/Husband's Name
- Date of Birth, Gender, Marital Status
- Permanent Address and Correspondence Address
- Contact: Phone number and Email ID
- Educational Qualifications — 10th, 12th, Graduation (with board, year, percentage)
- Work Experience — company, role, duration, responsibilities
- Skills and Computer Proficiency
- Languages Known (read, write, speak)
- Category (SC/ST/OBC/General) — for government jobs
- Declaration with date and signature
When to Use Biodata vs Resume in India
The choice between biodata and resume depends entirely on where you're applying. Here's a clear guide:
Use Biodata For:
- • SSC, UPSC, State PSC applications
- • PSU recruitment (BHEL, ONGC, NTPC)
- • Defence and police recruitment
- • Traditional businesses and family firms
- • When the listing says "submit biodata"
Use Resume For:
- • IT companies (TCS, Infosys, Wipro, etc.)
- • MNCs and startups
- • Campus placements
- • Online job portals (Naukri, LinkedIn)
- • Any modern private sector role
Biodata Format Tips for Government Jobs
Government job applications in India have specific requirements that differ from private sector resumes. Follow these guidelines for SSC, UPSC, and PSU applications.
- Use a formal, clean format — avoid colors, graphics, or fancy fonts
- Include exact percentages/marks for all education levels (not just CGPA)
- Mention category clearly (SC/ST/OBC/EWS/General) — this affects cutoffs
- Include physical details if applying for defence/police (height, weight, chest)
- List all competitive exams cleared with roll numbers and scores
- Add a self-declaration at the bottom with date and place
- Keep language formal — 'I hereby declare that all information is correct'
Need a Modern Resume Instead?
For IT jobs, campus placements, and MNCs — use our ATS-friendly resume builder.
Frequently Asked Questions
What is the difference between biodata, resume, and CV?
A biodata includes personal details like date of birth, religion, marital status, and family background — common in Indian government jobs and traditional companies. A resume is a 1-2 page professional document focusing on skills and work experience. A CV (Curriculum Vitae) is a detailed academic document used for research, teaching, and international applications.
When should I use a biodata instead of a resume?
Use a biodata for government jobs (SSC, UPSC, state PSC), traditional Indian companies, marriage purposes, and when the job listing specifically asks for a 'biodata'. For IT companies, startups, and MNCs, always use a resume instead.
What should a biodata for job application include?
A job biodata should include: full name, father's name, date of birth, address, contact details, educational qualifications, work experience (if any), skills, languages known, and a passport-sized photograph. For government jobs, also include category (SC/ST/OBC/General) and physical measurements if required.
Is biodata format still used in India in 2026?
Yes, biodata format is still widely used in India for government sector jobs, PSU applications, defence recruitment, traditional businesses, and matrimonial purposes. However, for private sector IT/MNC jobs, a modern resume format is preferred.
Can I convert my resume to biodata format?
Yes. Start with your resume content, then add personal details like date of birth, father's name, marital status, and permanent address. Remove the professional summary and replace with a simple objective. Add a photograph and arrange sections in the traditional biodata order.
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